Scheduled publishing

#Overview

Hygraph gives you the ability to schedule content publishing, and unpublishing as a one-off or as a collection,referred to as a "release".

Section	Description
Scheduled entries	Overview of all individually scheduled items that are not part of a release.
Releases	Overview of all releases, and their scheduled items.

Scheduled entries in the content table display a stage pill with a clock on it:

Scheduled entries in the content table

Hovering over the pill will show you schedule publishing information for that entry.

Scheduled entries in the content table

#How to schedule

When editing a content entry, instead of publishing right away, you can Schedule an entry for publishing at a later date & time.

You can find this option inside of the dropdown on the Publish button.

Schedule Item Dropdown

The screen will guide your through the scheduling process, where you can create a one-off scheduled release, bundle it with other scheduled entries, or create a new release to add it.

Scheduling Options

#Schedule entry only

You can publish (or unpublish) individual content entries at a specified date and time by selecting the Schedule entry only option.

Schedule Item

Use the radio buttons to select the Action - if the entry should be published, or unpublished.

Pro Tip
If the project has more than the two default stages - PUBLISHED & DRAFT - this section will also show the Stage to publish dropdown, which you can use to select which of the project stages to publish to.
Stage to publish
The Unpublish action moves content to the DRAFT stage.
Click on the calendar icon under Date and time to select when the entry should be published. Alternatively, you can manually type in the date in the format that's visible in the placeholder of the field.
Use the Timezone dropdown to select one of the available timezones.
Use the checkboxes to select which localizations should be included. Non-localized fields and the default locale are required here, but you can choose which of the additional locales to publish or unpublish.
If you have any references linked to the entry you are scheduling, you can schedule those individually too.

Schedule Related Entries

#Add to an existing release

You can bundle multiple content entries into a single release that will be published (or unpublished) at a specified date and time.

Your releases will be shown if you choose to Add item to a release:

Schedule release

Use the Release dropdown to select the release you want to add this entry to.
Use the radio buttons to select the Action - if the item should be published, or unpublished.

Pro Tip
If the project has more than the two default stages - PUBLISHED & DRAFT - this section will also show the Stage to publish dropdown, which you can use to select which of the project stages to publish to.
Stage to publish
The Unpublish action moves content to the DRAFT stage.
Use the checkboxes to select which localizations should be included. Non-localized fields and the default locale are required here, but you can choose which of the additional locales to publish or unpublish.

#Add to a new release

You can create a new release to add the current entry to by selecting Add to a new release:

Schedule release

Give the new release a Name and, optionally, a Description.
Use the radio buttons to select the Action - if the entry should be published, or unpublished.

Pro Tip
If the project has more than the two default stages - PUBLISHED & DRAFT - this section will also show the Stage to publish dropdown, which you can use to select which of the project stages to publish to.
Stage to publish
The Unpublish action moves content to the DRAFT stage.
Click on the calendar icon under Date and time to select when the entry should be published. Alternatively, you can manually type in the date in the format that's visible in the placeholder of the field.
Use the Timezone dropdown to select one of the available timezones.
Use the checkboxes to select which localizations should be included.
If you have any references - such a images - linked to the entry you are scheduling, you can use the checkboxes to schedule those too.

Schedule Related Entries

#Scheduled entries

You can find the scheduled entries table in Content > Schedule > Entries.

Scheduled entries table

If you have no scheduled entries, the screen displays an empty state containing a link to the content editor, where you can select entries to schedule.

#View scheduled entries

Navigate to Content > Schedule > Entries to view the table of scheduled entries.

View scheduled entries

The table contains all individual entries that have been scheduled. It can be sorted by newest, with most recently scheduled entries displaying at the top of the table, or oldest. To sort entries, click on the Target date column header.

Scheduled entries - Target date

You can filter the entries table by publication status: All, Completed, Failed, and Pending. To filter entries, use the dropdown at the top of the table.

Scheduled entries - Filter by status

If the process fails, you can scroll over the Failed status to get more information:

Scheduled publication failed

The modal gives you the option to copy the error or contact support.

#Remove scheduled entries

Navigate to Content > Schedule > Entries to remove scheduled entries.

Use the checkboxes to select one or more entries, and click Remove on the action bar that display at the bottom of the table.

Remove scheduled entries

You will need to confirm this action, as deletion cannot be rolled back.

#Scheduled releases

You can find the scheduled releases table in Content > Schedule > Releases.

Scheduled releases table

If you have no scheduled releases, the screen will display an empty state prompting you to add a release.

#Add a release

If you want to schedule a group of entries to be published (or unpublished) at the specified day and time, you can add a release.

To do this, navigate to Content > Schedule > Releases and click + Add release:

Releases overview

You'll need to give it a name, and an optional description. At this time, you can also use the dropdown menus to select a date & time, and a timezone:

Create release

To finalize the process, click Add to save. The scheduled release will display on the releases table.

Pro Tip

Any changes to your DRAFT content will be included with any pending scheduled release(s).

#Edit a release

To edit a release, navigate to Content > Schedule > Releases, select the context menu of one of the releases on the table, and click Edit.

Edit a release

Simply edit the details as needed, and then click Update.

#Delete a release

To delete a release, navigate to Content > Schedule > Releases, select the context menu of one of the releases on the table, and click Delete.

Edit a release

Since it's not possible to roll back deletions, you'll need to confirm this action to finalize the process.

#Limits

You can have a maximum limit of 50 pending releases, and 50 items in a single release.
You can have a maximum of 200 pending scheduled items overall within your project environment.
The date and time selected for a release can't be in the past.